Setup guide

Set up a screen in four steps.

Add content, build a playlist, create the screen and open the screen code.

Schedules are optional. Use them only when content needs to change by time or day.

Start 14-Day Trial Customer Login

Add Content Create Playlist Create Screen Open Screen Code

DisplayFlow workflow overview showing media, playlists, schedules and screens.

Media Library AI Media & URL Import Slideshows Menu Pages Events & Timetables Property & Room Hire Web & RSS Quiz Questions Reusable Overlays Special Pages Screen Override Playlists Optional Schedules Screens Live Updates Media Library AI Media & URL Import Slideshows Menu Pages Events & Timetables Property & Room Hire Web & RSS Quiz Questions Reusable Overlays Special Pages Screen Override Playlists Optional Schedules Screens Live Updates

User Flow

The setup order

Create content first, then the playlist, then the screen.

01 Add your content

Add your content

Start by adding the content you want to show on screen.

Upload images and videos, import a public media URL, or create artwork with AI Media.
Build slideshows, menus, events, timetables, property or room-hire listings, and web/RSS pages as needed.
Add quiz questions if you want quiz slides in the loop.
Use Special for clocks, world clocks, countdowns and weather pages, then add them to your playlist.

Every playlist item starts as uploaded media or a saved content page.

02 Build the playlist

Build the playlist

Go to Playlists and create the running order for the screen.

Add media, saved content pages, slideshows, or fixed/random quiz items.
Optionally add a reusable text, date, time, QR code, or image overlay to an individual item.
Set the order so the screen plays exactly how you want it to.
Use separate playlists when different screens need different content.

For most first screens, one playlist is enough.

03 Create the screen

Create the screen

Go to Screens, add the screen, then choose what it should run.

Assign a direct playlist if the screen should play one feed all day.
Use a schedule only if the screen needs to switch playlists by time or day.
Optionally assign a reusable screen overlay that remains visible across direct and scheduled playlists.
Use Tickers for scheduled scrolling messages on one or more screens.

Schedules are optional. They are only needed for timed changes.

04 Open the screen on the device

Open the screen on the device

Use the screen code or screen link from the Screens page on the device that will show the content.

Open the generated screen URL in the device browser.
Leave the player running on that screen.
Future playlist or screen changes will sync from the admin side.

After that, you manage the screen from DisplayFlow rather than from the device itself.

More ways to use your screen

Special pages and Screen Override

Open Content > Special to create a clock, world clocks, countdown or weather page. Name it, choose its options, wait for the autosave confirmation and add the active page to a playlist under Specials.

For temporary messages, open Publishing > Override Setup and save a setting with a destination screen, heading, duration, colours and optional chime. Use Screen Override to preview and send an order number or room call. Online players check every 30 seconds once the setting is detected; connectivity and queued messages affect delivery. Normal playback restarts when the queue finishes.

The Staff message page link in Override Setup lets authorised staff send using the account email and screen code. Anyone with those details can send to that screen and view its recent history, so share them only with authorised staff.

Special pages: full instructions Screen Override: setup and sending